Job Description

Job PurposeThe Project Coordinator supports software development projects by coordinating communication and activities among Japanese and Thai stakeholders, development teams, and related partners.The role goes beyond interpretation by understanding the project context, facilitating communication, following up on project activities, and ensuring that requirements, decisions, issues, and action items are clearly understood and communicated among relevant stakeholders.Key Responsibilities:1. Project Coordination• Coordinate activities among project managers, development teams, Japanese stakeholders, and related partners.• Support the tracking of project schedules, milestones, deliverables, and dependencies.• Follow up on project activities and ensure open items are communicated to the appropriate owners.• Identify coordination gaps or potential delays and promptly inform the project manager or responsible leader.• Support the preparation of project status updates for regular progress meetings.2. Japanese-Thai Communication• Facilitate communication between Japanese and Thai stakeholders during project meetings and discussions.• Provide Japanese-Thai interpretation for project-related communication when required.• Accurately communicate project requirements, questions, concerns, decisions, and technical discussions between both sides.• Help prevent misunderstandings by confirming key points and clarifying unclear information with relevant stakeholders.3. Meeting & Action Management• Coordinate project meetings and support agenda preparation.• Prepare meeting minutes and summarize key decisions, open points, and action items.• Track action items, including each owner, due date, and status, through to completion.• Follow up with responsible team members and highlight overdue or high-impact items to the project manager.4. Project Documentation & English Communication• Prepare and maintain project-related documents, meeting minutes, action lists, status reports, and communication records.• Read and understand English project documents, specifications, emails, and related technical information.• Write clear business English for emails, meeting minutes, reports, and project documentation.• Support communication of documents in Japanese, Thai, and English when required.• Maintain accurate and traceable records of important project discussions and decisions.5. Issue & Risk Coordination• Support the tracking of project issues, risks, dependencies, and open questions.• Highlight issues that may affect schedules, quality, deliverables, or stakeholder alignment.• Escalate significant or unresolved matters through the appropriate project channels.